Accounts payable automation
Reduce manual invoice checking with configured automatic verification. Invoices move forward once checks pass and blocking issues are resolved. Keep exceptions, required approvals, matching and ERP handoffs in one visible workflow.
Receive and extract invoice data through email, API, SFTP or direct upload.
Apply two-way, three-way or non-PO checks. When enabled, automatic verification advances invoices only after blocking issues are resolved.
Reduce manual handling by routing invoices for required approvals and focusing review on exceptions.
Send approved information to your ERP.
Product features
Bring invoice intake, extraction and verification into one process. Use connected supplier and purchase-order records to resolve missing information, with Flow coordinating pre-processing where the workflow requires it. Keep exceptions visible until they are ready to move forward.
Compare invoice lines with purchase orders and receipts, apply your tolerances and keep allocation decisions with the invoice. Give reviewers the business context they need to resolve differences.
Give AP teams a shared view of ownership, exceptions and progress. Keep comments, approvals and the audit trail connected to the work, with reporting across the invoice lifecycle.
Connect invoice processing to supplier, purchase-order, receipt and accounting records. Return approved information to your ERP while keeping it as the system of record. Syntext agrees the records, mappings, security and failure handling with your finance and IT teams.
AP Automate is delivered as a dedicated hosted enterprise deployment, with integration, identity and access requirements—including SSO/SAML where needed—scoped during implementation.
Syntext Scribe extracts structured data for other document processes. Syntext Flow coordinates configured work across people and systems. Either can be evaluated independently.
Syntext Recon, available Q1 2027, compares supplier statements with the AP ledger. Use it independently or alongside AP Automate when your team needs both invoice processing and supplier account reconciliation.
Explore ERP & app integrationsNo. AP Automate is scoped alongside the ERP and can use its supplier, purchase-order, receipt and accounting context while returning approved information to the agreed ERP process.Explore ERP & app integrations
PDF or XML invoices can be received through scoped email, API, SFTP or upload channels. Specific XML schemas, networks and national e-invoicing requirements still need confirmation.
AP Automate supports configured two-way and three-way matching, plus non-PO handling. The relevant purchase-order, receipt, balance and tolerance context is agreed during implementation.
Non-PO invoices can follow configured coding, allocation, threshold and approval paths, with exceptions sent to the responsible person.
No. Automatic verification can advance work only when the configured checks pass. Blocking issues, unclear information and required approvals remain visible for resolution.
No. AP Automate can report payment status as part of AP visibility, but it does not execute payments.
Yes. Connected supplier and purchase-order records provide context for resolving missing invoice information. Syntext Flow can coordinate pre-processing and remediation where required. Unresolved information remains visible for review; the lookups and correction rules are agreed for the implementation.
Security credentials
ISO 27001 certified, SOC 2 compliant and committed to protecting personal information. Security is built into how we develop, implement and support your document workflows.
Syntext's information security management system is ISO 27001 certified.
Independently audited controls protect the security, availability and confidentiality of customer data.
We process personal information lawfully, securely and transparently, with safeguards and governance that protect individual privacy rights.
Bring one representative invoice workflow, your ERP context and the exceptions that consume time.
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