Contract extraction
- Example fields
- Document reference, named parties, relevant dates, renewal terms and service categories.
- Structured output
- A schema-shaped JSON record or agreed import file with review states.
Intelligent document processing
Syntext Scribe. Business documents in. Validated data out.
Extract, classify and validate information from typed, scanned and handwritten documents. Put the output to work in the systems you already use.
More than document extraction.
Intelligent data preparation.
Extract, understand, validate and enrich data automatically before it reaches your business systems.
Extract
Specify the fields you need. Scribe extracts the data.
Classify
AI classifies the document and then reads for meaning.
Validate
Validate results against configured references and flag unclear matches for review.
Deliver
Send structured output into your workflow.
Product features
From document content to
business-ready data.
AI extraction without upfront model training
Specify the fields and output your process needs. Scribe extracts data without fixed document templates or an upfront model-training project. We continually refine our models to improve extraction accuracy and processing efficiency.
- Schema-defined output
- Define the fields and structure the receiving process needs.
- Difficult document mix
- Evaluate varied layouts and typed, scanned, handwritten and multilingual documents.
- One or many documents
- Run single-document extraction or combine related documents into one structured result.
Add validation where your process needs it
Check extracted values against your approved business references, returning consistent names or IDs and flagging unclear matches for review.
- Approved-list validation
- A clear match returns the configured standard name or ID, depending on the setting. An ambiguous match preserves the original value and flags it for review.
- Visible run history
- Inspect each run’s state, source, result and error path before using its output.
- Browser and API access
- Use Scribe through its browser workflow or connect through the API.
- Operational controls
- Track usage, apply account controls and protect interactive access with MFA.
Across the business.
Bring document data into finance, procurement, HR and operations. Extract the fields each process needs, validate them against business references and deliver structured output for onward review.
Delivery notes and proof of delivery
- Example fields
- Document reference, supplier, delivery date, item descriptions and recorded quantities.
- Structured output
- Structured delivery-line data for the receiving process; not proof that delivery occurred.
Supplier onboarding forms
- Example fields
- Organisation name, registration references, contacts, addresses and submitted payment details.
- Structured output
- A mapped onboarding record with approved-reference results and exceptions for human checks.
Inspection and maintenance checklists
- Example fields
- Asset reference, inspection date, checklist responses, recorded readings and technician notes.
- Structured output
- A structured checklist result with incomplete or unclear entries marked for review.
Financial statements and portfolio records
- Example fields
- Reporting period, account or instrument references, declared values and supporting notes.
- Structured output
- Structured financial-record fields for a review or consolidation workflow.
Application and claims forms
- Example fields
- Application reference, form type, relevant dates, submitted answers and attachment references.
- Structured output
- A structured application record for onward review, without an automated eligibility outcome.
HR document data
- Example fields
- Employee reference, document type, submitted dates and certificate details.
- Structured output
- Mapped employee-document fields for HR master-data review and completion.
Test the difficult examples.
A useful evaluation includes unclear scans, unfamiliar layouts and documents that need correction. Agree what counts as correct and what should reach a reviewer.
Discuss a document evaluationDelivery note
Item: Office supplies
Quantity: unclear
Handwritten noteExtracted fields
- Document type
- Delivery note
- Item
- Office supplies
- Quantity
- Needs review
Check against the source before delivery.
Need the full AP workflow?
Choose AP Automate for invoice matching, approvals and AP visibility.
Choose Scribe to add document processing to a workflow you already run.
For supplier statements compared with your AP ledger, explore Syntext Recon, available Q1 2027. Scribe can support additional extraction needs without being a required purchase.
Compare with AP Automate Explore Syntext FlowFrequently asked questions
Is Scribe only for accounts payable?
No. Scribe extracts and validates document data across finance, procurement, HR and operations. Examples include contracts, supplier onboarding forms, employee documents and delivery records. The output supports the receiving business process.
Can Scribe read handwriting?
Scribe supports handwritten documents as well as typed and scanned material. Representative samples should be evaluated because source quality and layouts affect the review needed.
Does template-free extraction mean no setup?
No. You still specify the fields, output structure, validation rules, review steps and integration. Template-free extraction removes the need for a template for every layout.
How does approved-list validation work?
A clear match can return the configured standard name or ID. If no clear match is established, Scribe preserves the original extracted value and flags the validation outcome for review.
Can related documents produce one result?
Scribe supports both single-document extraction and combined extraction where an agreed set of related documents needs one structured result.
How does structured output reach another system?
The delivery method, field mapping, access, validation and failure handling are scoped around the receiving ERP, application or existing automation.Explore ERP & app integrations
How do we evaluate a Scribe use case?
Bring representative documents, the fields and structure required, any approved references and the exceptions a reviewer must handle. Syntext then scopes a useful evaluation and delivery path.
Security credentials
Enterprise security. Proven credentials.
ISO 27001 certified, SOC 2 compliant and committed to protecting personal information. Security is built into how we develop, implement and support your document workflows.
ISO 27001 certified
Syntext's information security management system is ISO 27001 certified.
SOC 2 compliant
Independently audited controls protect the security, availability and confidentiality of customer data.
GDPR compliant
We process personal information lawfully, securely and transparently, with safeguards and governance that protect individual privacy rights.
Could Scribe fit your document process?
Start with free discovery. Tell us what comes in, which fields you need and where the output should go; we’ll explore what is worth evaluating together.
Book free discoveryA free initial conversation with the Syntext team.